Position 职位: ECA Project Assistant (Supply) 兼职课外活动项目助理
Job Purpose 岗位目的:
You will ensure all administrative duties related to ECAs are coordinated and
managed, including system management and vendor management.
您将负责确保所有与课外活动（ECA）相关的行政事务得到协调和管理，包括系统管理和供应商管理。
Main Job Responsibilities 主要工作职责:
84 Assist all administrative duties related to ECAs are coordinated and
managed, including system management and vendor management.
84 Coordination with external vendors to ensure all regulations are followed
in terms of child safeguarding, contracts and code of conduct etc.
84 Liaise with teachers and outside providers regarding payments made by
parents and update School’s Buddy.
84 Edit ECA data, including cost, teachers, venues and dates.
84 Create user ID’s for ECA providers.
84 Assist to manage the sign-up phase.
84 Assist to allocate ECA’s to students.
84 Liaise with parents regarding allocation of ECA’s and cancelations when
necessary.
84 Compile statistics and data to help with analysing ECA’s for the next term.
84 Venue leasing of school campus.
84 Any other business assigned by the line manager.
- 协助协调和管理所有与课外活动（ECA）相关的行政事务，包括系统管理和供应商管理。
- 与外部供应商协调，确保所有法规得到遵守，涉及儿童保护、合同和行为准则等。
- 与教师和外部供应商沟通，确保家长支付的款项得到妥善处理，并更新学校的School Buddy系统。
- 编辑ECA数据，包括费用、教师、场地和日期。
- 为ECA提供商创建用户ID。
- 协助管理ECA的报名阶段。
- 协助将ECA分配给学生。
- 与家长沟通，处理ECA分配和必要时的取消。
- 收集统计数据和信息，以帮助分析下学期的ECA活动。
- 校园场地的租赁。
- 完成直线经理分配的其他任务。
PERSONAL SPECIFICATIONS 能力要求：
84 Able to pay attention to details.
84 Ability to handle parents complaints.
84 Forward planning and ability to think “outside the box” would be required.
84 Good oral and written English skills to interact with colleagues.
84 Able to manage large quantity of date in the school systems.
84 Strong proficiency with Microsoft Word and PowerPoint for producing reports
and presentations.
84 Good cross-cultural, interpersonal and communication skills to interact
with diverse nationalities and cultures.
84 Excellent analytical skills – with the passion and drive to demonstrate and
quantify success.
84 Results orientated with the ability to consistently map efforts against
identified KPIs.
84 Excellent time management skills and flexibility in dealing with
multi-functional tasks.
84 You’d like to work in a purpose-led sector.
- 注重细节的能力。
- 具备处理家长投诉的能力。
- 具备前瞻性思维和跳出框架思考的能力。
- 具备良好的口语和书面英语能力，与同事进行沟通。
- 能够管理学校系统中的大量数据。
- 熟练使用Microsoft Word和PowerPoint，能够撰写报告和制作演示文稿。
- 拥有良好的跨文化、人际交往和沟通能力，能够与不同国籍和文化背景的人互动。
- 出色的分析能力，具备通过量化成果来展示成功的热情和动力。
- 以结果为导向，能够持续将工作与设定的关键绩效指标（KPI）进行对比分析。
- 具备优秀的时间管理能力，并能够灵活处理多功能任务。
- 希望在一个以目标为导向的行业工作。